Safety is our top priority
Our top priority is the health and safety of our staff, volunteers, Members, guests, and contractors. OREA is committed to taking every precaution necessary to protect our community and our workplace from the hazards posed by COVID-19.
Proof of vaccination
For this reason, OREA has implemented a Vaccination Policy that requires all employees, volunteers, contractors, other permitted visitors attending in-person at OREA workplaces and work locations to be fully vaccinated against COVID-19 as of November 15, 2021, unless there is a medical reason for not receiving a vaccine, as stipulated by The Ontario Ministry of Health or if doing so would be contrary to the individual’s human rights as specified by the Ontario Human Rights Code.
At this time, only OREA staff, volunteers (members of its Board of Directors), and contractors are allowed on the premises. These individuals are required to show verification that they have received all recommended doses of an approved COVID-19 vaccine (or combination of approved COVID-19 vaccines) at least 14 days before first entering the office and complete a form confirming/attesting to this.
Masks are required
In addition to being fully vaccinated, adherence to all public health directives and protocols is still required while in attendance at the office, such as screening upon entry, signing in, physical distancing, and wearing a mask.
In-person meetings and events
At this time, visitors to the OREA office and off-site events are restricted to what is essential. Our Vaccination Policy applies to all individuals (employees, volunteers, contractors, other permitted visitors) attending in-person meetings or events at OREA workplaces and third-party locations.
All individuals will be asked to show proof of vaccination against COVID-19 before entering the premises, unless there is a medical reason for not receiving a vaccine, as stipulated by The Ontario Ministry of Health or if doing so would be contrary to the individual’s human rights specified by the Ontario Human Rights Code.
As we work towards holding committee meetings and large-scale events for our Members and community, we will update this page with more details about what to expect before you arrive.
We all have a role to play in ending the pandemic through vaccinations and adhering to effective safety protocols. Thank you for doing your part in helping us create a safe environment for our community.
To view OREA's vaccination policy, click here.
Statement of Commitment accommodation
OREA is committed to providing an environment that is inclusive and that is free of barriers based on age, race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, marital status, family status, and disability. OREA commits to provide accommodation for needs related to the grounds of the Human Rights Code (Ontario) (the "Code"), unless to do so would cause undue hardship to OREA, as defined by the Ontario Human Rights Commission’s Policy on disability and the duty to accommodate.
Accommodation will be provided in accordance with the principles of dignity, individualization, and inclusion. OREA will work cooperatively, and in a spirit of respect, with all partners in the accommodation process.
OREA will make efforts to build or adapt its services to accommodate staff, members and other stakeholders with Code-related needs in a way that promotes their inclusion and full participation. Preventing and removing barriers means all stakeholders should be able to access their environment and face the same duties and requirements with dignity and without impediment.
Objectives of the Policy
The purpose of this Accommodation Policy is to:
We are committed to training all OREA staff and volunteers in Ontario’s accessibility standards and aspects of the Ontario Human Rights Code that relate to persons with disabilities.
Training of our employees and volunteers on accessibility relates to their specific roles.
We train every person as soon as practicable after being hired and provide training in respect of any changes to the policies. We maintain records of the training provided including the dates on which the training was provided.
Application of the Policy
This Accommodation Policy and procedure applies to all employees, including full-time, part-time, temporary, casual and contract staff, as well as people who work to gain experience or for benefits, such as volunteers, co-op students, interns and apprentices. It also applies to people who are applying for employment with the organization.
It applies at all stages and to all aspects of the employment relationship, including recruitment and selection, promotions and transfers, and conditions of work such as hours of work and leaves of absence.
All new and existing employees will be provided with a copy of this accommodation policy and procedure. All job applicants who are selected for an interview will be notified of the accommodation policy and procedure before the interview.
Requests for Accommodation
Accommodation requests should, whenever possible, be made in writing. The accommodation request should indicate:
All accommodation requests will be taken seriously. No person will be penalized for making an accommodation request.
Accommodation requests will be dealt with promptly. Where necessary, interim accommodation will be provided while long-term solutions are developed.
The Accommodation Process
At the heart of the accommodation process is the responsibility, shared by all parties, to engage in meaningful dialogue about accommodation, and to seek out expert assistance as needed. All parties will work together cooperatively, engage in the process, share information and avail themselves of potential accommodation solutions to develop an accommodation plan.
There is no set formula for accommodation. Each individual's needs are unique and will be considered when an accommodation request is made.
OREA may require further information related to the accommodation request, in the following circumstances:
Where expert assistance is necessary to identify accommodation needs or potential solutions, the individual seeking accommodation is required to cooperate in obtaining that expert advice.
Failure to respond to requests for further information may delay the provision of accommodation.
OREA Human Resources Department will maintain information related to:
This information will be maintained in a secure location and will be shared only with those persons who need the information.
Privacy and Confidentiality
OREA will maintain the confidentiality of information related to an accommodation request, and will only disclose this information with the consent of the indivudal seeking accommodation.
The Accommodation Plan, when agreed on, will be put in writing, and signed by the individual requesting accommodation, the Manager and the Human Resource Manager. It may include:
The manager and the person receiving accommodation will monitor the success of the Accommodation Plan, and promptly address any deficiencies or any relevant changes in the workplace or the employee’s needs.
Accommodation will be provided to the point of undue hardship. A determination regarding undue hardship will be based on an assessment of costs, outside sources of funding, if any, and, health and safety requirements, if any. It will be based on objective evidence.
A determination that an accommodation will create undue hardship may only be made by the Chief Executive Officer.
Where a determination is made that an accommodation would create undue hardship, the individual requesting accommodation will be given written notice, including the reasons for the decision, and the objective evidence relied upon.
Where a determination has been made that an accommodation would cause undue hardship, OREA will proceed to implement the next best accommodation short of undue hardship or will consider phasing in the requested accommodation.
Revised OREA By-law As passed by the Assembly at its June 20, 2023 Special Meeting of the Association
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